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Data Governance

1 - Data Ownership and User Rights

  • Ownership: Students and parents retain control over their data, with the ability to review or revoke.
  • Transparency: Clearly document how each data source is used.
  • Consent Management: Provide user-friendly options for full or partial data-sharing revocation.

2 - Access Control Mechanisms

2.1 - Role-Based Access Control (RBAC)

  • Defined Roles: Student, Educator, Administrator.
  • Permission Levels: Restrict which categories of data each role can view or edit.
  • Audit Trails: Maintain logs for every data access event.

2.2 - Authentication Protocols

  • MFA: Require more than one factor for secure login.
  • Session Management: Enforce idle timeouts and re-validation for sensitive actions.
  • Credential Security: Recommend strong passwords or passphrases, updating regularly.

3 - Data Retention and Deletion Policies

3.1 - Retention Schedules

  • User-Controlled: Let individuals set data storage durations.
  • Default Settings: Default to one year if not specified.
  • Review Reminders: Prompt users to confirm or revise preferences regularly.

3.2 - Secure Deletion Procedure

  • Process: Use methods like cryptographic wiping to ensure permanent removal.
  • Confirmation: Generate logs indicating successful deletion.
  • Irretrievability: Outline steps making the data impossible to reconstruct.

4 - Data Masking and Anonymization

4.1 - Data Masking Techniques

  • Partial Masking: Expose only minimal data fields.
  • Dynamic Masking: Adjust detail levels depending on user role or context.
  • Tokenization: Replace unique identifiers with ephemeral tokens.

4.2 - Anonymization Standards

  • Compliance: Ensure alignment with GDPR or other local regulations.
  • De-identification: Remove direct identifiers for analytics or research.
  • Re-identification Prevention: Combine randomization with robust hashing/encryption.